Prepare your institution for what’s next with AI. Read eBook
HIGHER EDUCATION
Accelerate innovation and drive student success.
Transform your institution with trusted HR, finance, and student solutions. Workday modernizes experiences, provides deeper insights, and streamlines operations to scale for the future while keeping students at the center.
Higher education institutions move forever forward with Workday.
More than one-third of R1 research universities* select Workday.
*The Carnegie Classification® of Institutions of Higher Education; Carnegie Foundation and American Council on Education®
SOLUTION USE CASES
A use for all aspects of your institution.
To meet the unique and evolving needs of higher education, you need a proven cloud partner. With Workday, you can innovate, optimize, and scale—all while focusing on your students.
New Student Onboarding
STUDENT SUCCESS
New student onboarding.
Digitize workflows, simplify the student experience, and decrease barriers to completion. With Workday, you can:
- Consolidate information and tasks in a single platform
- Easily complete workflow processes through mobile applications
- Gain insights into process timelines and deliverables
Learn more about how Workday enhances the student experience.
Featured capabilities.
Central Inbox
Overview of tasks.
Complete assignments from one location.
Automated processes.
Eliminate paper workflows.
Faster delivery.
Speed completion rates.
Action Items
Centralized insights.
Manage admissions, enrollment, and finances.
Full visibility.
See incomplete and completed tasks.
Processing timelines.
Understand how long it takes to complete activities.
Engagement and Experience
Mobile capabilities.
Get information and taks from any device.
Automated tasks and reminders.
Stay ahead of “incompletes.”
Onboarding announcements.
Set up new hires for success.
Continuous Academic Progress
STUDENT SUCCESS
Continuous academic progress.
Decrease time and effort to plan, empower student completion, and improve student satisfaction and engagement. With Workday, you can:
- Easily collaborate with your academic advisor
- Save your preferred schedule well in advance
- Eliminate spreadsheets and paper copies of schedules
Learn more about how Workday enhances the student experience.
Featured capabilities.
Integrated Degree Planning
Centralized auditing.
Eliminate separate degree monitoring systems.
Schedule alignment.
Ensure classes meet degree requirements.
Seamless registration.
Register from saved schedules.
Real-Time Visibility into Progress
Native for mobile.
Get real-time progress to a degree.
Scenario analysis.
See opportunities for future course registrations.
Shared tools.
Collaborate with advisors.
Single Experience
Mobile plans.
Access schedules from any remote device.
Schedule optimizing.
Book appointments directly with advisors.
Single dashboard view.
Share visibility between students and faculty.
Academic Planning and Advising Collaboration
STUDENT SUCCESS
Academic planning and advising collaboration.
Increase student visibility, simplify the user experience, and improve advisor efficiency. With Workday, you can:
- Allow advisors to spend more time with students and less time on administrative work
- Provide a holistic view of a student’s academic engagement
- Empower students to easily plan their objectives and understand their eligibility
Learn more about how Workday enhances the student experience.
Featured capabilities.
Collaborative Academic Planning
Shared dashboard view.
Digitally collaborate with advisors.
Collaborative tools.
Add comments to academic plans for guidance.
Academic plan exploration.
Align academic options with student goals.
Digital Advising Records
Self-service scheduling.
Make appointment requests with advisors.
Academic tracking.
Maintain notes and at-risk flags.
Performance dashboard.
Create comments and collaborate with advisors.
External Data Integration
Complete data profile.
Combine survey results, scores, and more.
Complete dashboard view.
Keep advisors up to date on student status.
Streamlined Registration
STUDENT SUCCESS
Streamlined registration.
Easily understand and plan eligibility, and simplify and accelerate registration. With Workday, you can:
- Get a unified view of requirement eligibility
- Gain visibility into registration holds and next steps
- Complete registration on a mobile device
Learn more about how Workday enhances the student experience.
Featured capabilities.
Academic Planner
Easy preparation.
Plan for current and future registrations.
Course eligibility.
Gain visibility into program requirements.
Course alignment.
Ensure each class satisfies a requirement.
Saved Schedules
Schedule planning.
Save a schedule in advance of registration.
Schedule management.
Easily swap, drop, or add courses.
Mobile registration.
Leverage saved schedules in the mobile app.
Engagement and Collaboration
Course visibility.
Determine open sections and waitlist details.
Natural language.
Easily understand registration holds.
Registration insights.
Deploy registration reminders and alerts.
Student Employment and Work Study
STUDENT SUCCESS
Student employment and work study.
Automate business processes for student workers, simplify the work experience, and optimize work-study budgets. With Workday, you can:
- Manage financial aid, campus job information, and academic records through a single view
- Easily find and apply for campus job openings
- Unify time tracking and payroll with academic and student finance information
Learn more about how Workday enhances the student experience.
Featured capabilities.
Unified HCM, Payroll, Financial Aid
Business process automation.
Manage jobs, academics, and student finances.
Integrated processes.
Get visibility into work study opportunities.
Student Experience
Unified academic information.
Improve access to work-study opportunities.
Single experience platform.
Register, receive pay, track time, and more.
Anywhere access.
Complete tasks on mobile or browser.
Proactive Notifications
Push notifications.
Get real-time alerts for work-study limits.
Budget accuracy.
Include work-study data in budgets.
Engagement and Experience
Employee and Student Experience
ENGAGEMENT AND EXPERIENCE
Employee and student experience.
Improve user engagement, increase time to insights, and translate insights into action. With Workday, you can:
- Establish a consistent UI/UX experience different across applications
- Access your most important reports in real time
- Create a personalized journey to engage in meaningful ways
Featured capabilities.
Tailored User Experience
Single UX/UI across multiple apps.
Maintain the same look and feel as Workday.
Native for mobile.
Stay connected from any device.
Unified Insights
Actionable information.
Access the right data to make decisions.
A complete overview.
Blend internal and external data.
Comprehensive reporting.
Gain visibility across applications.
Personalized Guidance
Timely suggestions.
Provide relevant recommendations.
Employee engagement.
Stay connected and support your team.
Customized tips.
Offer useful information and guidance.
Academic, Finance, Workforce Hubs
ENGAGEMENT AND EXPERIENCE
Academic, finance, and workforce hubs.
Simplify the user experience, improve user adoptions, and increase cross-functional collaboration. With Workday, you can:
- Get your finance and HR systems to talk to each other
- Spend your time acting on data rather than reconciling it
- Establish a standardized set of dynamic reporting
Featured capabilities.
Single Source of Truth
Full visibility.
Find HR, student data, and more in one place.
Role-based security.
Provide the right access at the right time.
Aggregated overview.
Blend internal and external data.
Premium User Experience
Modern and mobile.
Stay connected from any device.
Available from anywhere.
Access information from wherever you work.
Real-Time Cross-Functional Data
In-memory data model.
Avoid overnight batch processes.
Single security model.
Ease maintenance and compliance issues.
Staff and Faculty Experience and Well-Being
ENGAGEMENT AND EXPERIENCE
Staff and faculty experience and well-being.
Increase self-sufficiency, improve engagement and connection, and improve time to focus on the mission. With Workday, you can:
- Measure employee sentiment
- Increase staff and faculty engagement
- Create better experiences for an overstretched workforce
Featured capabilities.
Self-Service Functionality
Built-in workflows.
Keep employees focused on high-value work.
On-demand resources.
View time, expenses, benefits, and more.
Extensive support.
Provide help wherever people work.
People-Centered Design
Personalized feedback surveys.
Exceed employee expectations.
Tailored experiences.
Be there for moments that matter.
Push notifications.
Keep employees informed.
Consumer-Grade UX
Native for mobile.
Work from any device.
Chatbot and search.
Help people get the right answers.
Natural workspaces.
Integrate with Slack and Microsoft Teams.
Natural Workspaces
ENGAGEMENT AND EXPERIENCE
Natural workspaces.
Retain and enable talent, increase adoption for all populations, and avoid costly, ineffective upgrades or bolt-on technologies. With Workday, you can:
- Engage with people where they work
- Provide your constituents with a consumer experience
- Maintain a legacy, highly customized system
Featured capabilities.
Work Where You Are
Anywhere access.
Work seamlessly from any device.
Security permissions.
Establish role-based security.
No on-site dependency.
Access information remotely.
Inclusive Digital Access
Native mobile app.
Enjoy better security and user experience.
Modern device and browser support.
Work flexibly with different technology.
Fully mobile end-user experience.
Support mobile dependent populations.
Continual New Feature Adoption
Solution updates.
Get two feature-rich releases a year.
Developer community.
Leverage customer-built apps.
The latest technologies.
Work with today’s leading solutions.
Guided Support
ENGAGEMENT AND EXPERIENCE
Guided support.
Deliver curated digital experiences, enable robust academic planning, and streamline access and action. With Workday, you can:
- Ensure you’re delivering the most up-to-date systems
- Eliminate manual processes
- Streamline business processes
Featured capabilities.
Anywhere Self-Service
Flexible workflows.
Make real-time changes quickly.
Seamless updates.
Maintain user preferences in real-time.
Intuitive mobile application.
Stay connected from any device.
Customized Experiences
Custom landing pages.
Deliver a role-based experience
Configurable training.
Provide custom user journeys.
Single student experience.
Offer user-friendly registration.
Integrated Degree Audit
Unified planning and registration.
View real-time academic progress.
Collaborative plan development.
Build your plan with advisor support.
Financial Stewardship
Budgetary Control and Reporting
FINANCIAL STEWARDSHIP
Budgetary control and reporting.
Increase stakeholder accountability, ensure alignment to plan, and optimize your spend. With Workday, you can:
- Gain better insights into your budget
- Identify unbudgeted spend sooner
- Align and collaborate on budgets across your departments
Learn how Workday helps institutions optimize and unify grants management. Read the datasheet.
Featured capabilities.
Self-Service Budget to Actuals
Real-time synchronization.
Gain access to status of granular actuals.
Single interface.
Provide a unified view for campus stakeholders.
Control Frameworks
Budget transparency.
Monitor your entire budget across spend.
Flexible controls.
Adapt structures and controls to your needs.
Long-term planning.
Strategize with multiyear budgets.
Rapid Insights
Real-time visibility.
View budget outcomes within a fiscal year.
Reduced budget cycle.
Identify and allocate reserves.
Research Administration
FINANCIAL STEWARDSHIP
Research administration.
Optimize grants processes, grow and scale research capacity, and reduce the cost of compliance. With Workday, you can:
- Prevent grant overspend or underspend
- Link grant data to payroll, scheduling, and other cost-related business areas
- Eliminate risk with digital, automated processes
Read more about higher education’s digital transformation gap.
Featured capabilities.
Unified Grants Management
Single system.
Seamlessly deliver finance, HR, and more.
Post-award framework.
Manage and unify business processes.
Integrated planning.
Optimize the entire grant process.
Scalable Post-Award Processes
Real-time synchronization.
Better manage budget to actuals.
Spending alerts.
Trigger thresholds for grant spending.
Compliance and Audit
Always-on audit.
Enable proactive audit and compliance.
Configurable processes.
Automate non-allowable expenses and labor.
Secure permissions.
Define auditor roles.
Proactive Spend Management
FINANCIAL STEWARDSHIP
Proactive spend management.
Lower costs through improved spend management, support vendor compliance and transparency, and improve sourcing and stakeholder efficiency. With Workday, you can:
- Reduce procurement cycle times
- Analyze bids to make better decisions
- Streamline sourcing to save time and create value with your campus stakeholders
Read more about higher education’s digital transformation gap.
Featured capabilities.
Streamlined Supplier Management
Automated processes.
Simplify supplier onboarding.
Central repository.
Manage contracts and suppliers.
Vendor portal.
Improve vendor management and diversity.
Sourcing and Stakeholder Efficiency
Agile organization.
Prioritize sourcing projects.
RFx templates.
Fast track the RFx process.
Easy to use dashboard.
Engage campus stakeholders.
Indirect Procurement and Cost Controls
Modern buying experience.
Guide users to the right places.
Total spend analysis.
Get visibility into spending trends.
Spend-to-budget comparison.
Enable spend category recommendations.
Institutional Sustainability and Continuity
FINANCIAL STEWARDSHIP
Institutional sustainability and continuity.
Align to both your goals and plans, rapidly adjust to changing business conditions, and gain a comprehensive view of institutional health. With Workday, you can:
- Gain visibility on where to invest for growth
- Determine sustainable long-term models
- Manage to you plan and prepare for what’s next
Read more about higher education’s digital transformation gap.
Featured capabilities.
Real-Time Insights
Complete visibility.
Align budgets to on-demand insights.
Native reporting.
Use analytics tools for democratized reporting.
Plan, Execute, and Analyze in One Place
Configurable business processes.
Tailor processes to meet your needs.
“What-if’ scenario development.
Rapidly assess business impact.
Bottom-line analytics.
Analyze the profitability of programs.
Comprehensive Financial Management
Integrated accounting.
Manage endowment and accounting together.
Compliance and Internal Controls
FINANCIAL STEWARDSHIP
Compliance and internal controls.
Experience faster time to action, realize proactive audit and compliance, and improve automated controls. With Workday, you can:
- Keep up with changes and ensure commitment to compliance and security
- Ensure your department and business processes are aligned and able to adapt to changes quickly
- Mitigate reporting errors
Read more about higher education’s digital transformation gap.
Featured capabilities.
Improved Process Framework
Configurable business processes.
Automate tasks, route approvals, and more.
Alerts and warning framework.
Prompt leaders to take action.
Controlled documents.
Easily create and manage secured documents.
Continuous Audit and Compliance
Always-on audit.
Enable proactive audit and compliance.
Complete visibility.
Drill down into transaction details.
Continuous Automated Accounting
Holistic reconciliation.
Consolidate results from multiple companies.
Real-time account reconciliation.
Reduce time to consolidate and close.
Faster access to data.
Speed analysis with in-memory accounting.
Academic Administration and Human Capital
Recruit and Retain Talent
ACADEMIC ADMINISTRATION AND HUMAN CAPITAL
Recruit and retain talent.
Streamline your recruitment process, deliver faster time to hire, and improve the candidate experience. With Workday, you can:
- Eliminate manual processes
- Establish a single experience for managing talent
- Accelerate the onboarding process
View the “Workday Human Capital Management for Higher Education” datasheet.
Featured capabilities.
Built-In Automation
Dynamic candidate workflow.
Meet candidate and organizational needs.
On-demand candidate history.
Get a consolidated view at any time.
Automated onboarding.
Empower new hires with self-service.
End-to-End Talent Acquisition
Collaborative interview management.
Gain full visibility into interview feedback.
Proactive candidate management.
Identify top candidates quickly.
Seamless connection to compensation.
Accelerate hiring with configurable workflows.
Seamless Transition to Onboarding
Historical employee profiles.
Retain candidate knowledge after hire.
Pre-boarding tasks.
Set up new hires for success.
Curated onboarding.
Provide a positive experience.
Diversity, Equity, and Inclusion
ACADEMIC ADMINISTRATION AND HUMAN CAPITAL
Diversity, equity, and inclusion.
Gain insights into progress and commitments; recruit a more diverse, productive workforce; and establish a culture of inclusion. With Workday, you can:
- Better understand the makeup of your workforce
- Be compliant with DEI mandates
- Create a workforce that reflects the populations you serve
View the “Workday Human Capital Management for Higher Education” datasheet.
Featured capabilities.
Critical Insight to Drive Change
Real-time, secure workforce data.
Drive systematic change.
Belonging and diversity analytics.
Make informed outcome-oriented decisions.
Strategic Action
Plan and monitor progress.
Establish milestones to achieve DEI goals.
Skills-based recruiting.
Provide equitable access to opportunities.
Reporting and analytics dashboards.
Help ensure inclusion and equal pay.
Meaningful Experiences
Measure employee sentiment.
Improve morale and productivity.
Curate personalized journeys.
Foster inclusion and belonging.
Unified HR Service Delivery
ACADEMIC ADMINISTRATION AND HUMAN CAPITAL
Unified HR service delivery.
Improve organizational productivity, optimize the employee experience, and deliver support at scale. With Workday, you can:
- Communicate to your employees more efficiently and effectively
- Make HR processes simpler for your faculty, staff and student employees
- Leverage technology to provide comprehensive reporting
View the “Workday Human Capital Management for Higher Education” datasheet.
Featured capabilities.
Digital Self-Service
Data synchronization.
Confirm the integrity of personal information.
Employee experience.
Proactive engagement for faster results.
Receive the right content at the right time.
Serve up relevant information.
Unified User Experience
Optimized staff and faculty experience.
Create a positive environment.
Relevant data on demand.
Ensure access to pertinent information.
Holistic view.
Gain visibility across the organization.
Shared Services Platform
Custom workflows.
Simplify information access and sharing.
Rule- and role-based processes.
Keep processes relevant to each user.
Decentralized autonomy.
Retain visibility across the platform.
Skills Development and Training
ACADEMIC ADMINISTRATION AND HUMAN CAPITAL
Skills development and training.
Engage employees, improve retention and resource allocation, and deliver a personalized learning experience. With Workday, you can:
- Develop your internal talent and build career opportunities
- Use disparate data to understand the skills and talents of your workers
- Ensure compliance with credential requirements
View the “Workday Human Capital Management for Higher Education” datasheet.
Featured capabilities.
Career Growth and Development
Clear career pathways.
Train and upskill workers.
Job matching.
Use machine learning to recommend jobs.
Democratized opportunity.
Give everyone the chance to grow.
Skills Analysis and Matching
Skills ontology.
Get a better sense of employee skills.
Reports and dashboards.
View employee skills and potential gaps.
Business needs alignment.
Fit employee skills to organizational goals.
Learning and Training
Intelligent recommendations.
Use machine learning to empower workers.
Certification and licensure tracking.
Maintain visibility into staff certifications.
Alerts and push notifications.
Keep employees on track with training.
Academic Appointments, Professorship, and Tenure
ACADEMIC ADMINISTRATION AND HUMAN CAPITAL
Academic appointments, professorship, and tenure.
Optimize faculty experience, improve talent insights and reporting, and automate high-volume academic processes. With Workday, you can:
- Consolidate systems for a unified experience
- Automate workflows and approval processes
- Provide a comprehensive view of academic resources
View the “Workday Human Capital Management for Higher Education” datasheet.
Featured capabilities.
Academic Business Processes
Automated processes.
Remove paper-based approvals.
Always-on audit trail.
Track every change automatically.
Single source of truth.
Aggregate data in one place for all faculty.
Comprehensive View of Talent
Blended data.
Combine academic and HR profiles.
Comprehensive reporting.
See combined academic and HR data.
Faculty Support
Data integrity.
Manage faculty roles in system of record.
Adjunct faculty processes.
Automate tasks and approvals by role.
Operationalize, Plan, and Extend Data
Insights from Internal and External Data
OPERATIONALIZE, PLAN, AND EXTEND DATA
Insights from internal and external data.
Gain deeper insights, democratize data access, and improve efficiency across the organization. With Workday, you can:
- Determine budget performance by employee
- Uncover areas of wasteful spend
- Measure call volume and response time trends
Featured capabilities.
Data Integration
Single source of truth.
Blend data to get the whole picture.
Comprehensive planning.
Gain insights within regulatory frameworks.
Easy-to-Use Tools
Shared tools.
Enjoy a common user experience.
Intuitive interface.
Accomplish tasks without coding.
Anywhere access.
View reports and dashboards on any device.
Cloud-Delivery Model
Real-time updates.
Keep data automatically synced and current.
Single security model.
Improve compliance with set standards.
Streamlined delivery.
See fast deployment and time to value.
Shared Services Enablement
OPERATIONALIZE, PLAN, AND EXTEND DATA
Shared services enablement.
Enable shared services efficiencies, manage multi-mission complexity, and support departmental autonomy. With Workday, you can:
- Establish and set goals and manage costs through the cloud
- Centralize, standardize, and automate shared services
- Easily accommodate and streamline remote workers
Featured capabilities.
Shared Services Functionality
Unified platform.
Gain visibility across the organization.
Role-based security.
Secure data across departments and uses.
Simplified integrations.
Speed multi-company and entity setup.
Immediate Insights
Native reporting and analytics.
Leverage data details tied to results.
Single data model.
Gain insights from operational data.
Multidimensional views.
Drill down for granular data insights.
Business User Ownership
Business rules creation.
Customize with point and click interactions.
Configurable framework.
Configure key components without code.
Ongoing control.
Get subject matter expert validation.
Financial and Workforce Planning
OPERATIONALIZE, PLAN, AND EXTEND DATA
Financial and workforce planning.
Simplify and speed planning, increase efficiencies, and improve insights and analysis. With Workday, you can:
- Align all of your business stakeholders and provide insights
- Better forecast for changes
- Plan for operational needs that align with your financial goals
Featured capabilities.
Process Automation
Centralized and decentralized planning.
Use aggregate data to make decisions.
Real-time accounting.
Shorten budget cycles for greater accuracy.
Scenario modeling.
Improve accuracy of predictions.
Accurate, Unified Data
Foundational data model.
Review real-time transactions.
Deeper insights.
Drill back to details of transactions.
Tailored insights.
Gain visibility into diversity, retention, and more.
Decision Support
Machine learning.
Identify potential outcomes.
Driver-based assumptions.
Model hiring, transfers, and retention plans.
Intuitive dashboards.
Improve insights for better decision-making.
Student Tuition Planning and Enrollment Forecasting
OPERATIONALIZE, PLAN, AND EXTEND DATA
Student tuition planning and enrollment forecasting.
Enable longer-term institutional planning, deliver rapid scenario analysis, and optimize course availability. With Workday, you can:
- Align all business stakeholders and provide insights
- Update or change your plans quickly
- Allocate appropriate resources for your course and enrollment needs
Featured capabilities.
Collaborative Planning
Unified planning.
Engage all stakeholders for consensus.
Single cloud-based solution.
Eliminate onerous spreadsheets.
Unlimited Scenario Modeling
“What-if” scenarios.
Rapidly assess business impact.
Demand management.
Compare plans to actuals.
Seamless execution.
Implement plans easily.
Enrollment Strategy
Resource allocation.
Plan accurately for course enrollment needs.
Scenario analysis.
Respond to change quickly.
Model policy changes.
Adapt to changing business drivers.
Extend Applications
OPERATIONALIZE, PLAN, AND EXTEND DATA
Extend applications.
Extend business capabilities, realize a faster time to value, and reduce technology complexity. With Workday, you can:
- Deliver a more consistent user experience
- Build more efficient internal processes
- Establish a consistent experience between peripheral apps and systems
Featured capabilities.
Workday Core Model
All-in-one tools.
Author, run, and manage your application.
Customizable processes.
Create new objects, tasks, reports, and more.
Prebuilt Solutions
Ready-to-use applications.
Leverage templates, reference apps, and more.
Certified partners.
Accelerate app design and deployment.
Efficient implementation.
Develop and test applications easily.
User-Friendly Tech
Intuitive design.
Work easier with drag and drop functionality.
Universal experience.
Enjoy the same Workday look and feel.
Automatic tools.
Use data source and REST API provided.
Strategies for the shared university: a path forward
In higher education, collaboration is critical. Learn how the digital campus and shared infrastructure enables you to connect across teams, build financial resilience, and centralize systems.
CUSTOMER SUCCESS
See why leading institutions choose Workday.
Find trusted solutions to do more.
Dive into an economy of partner expertise tailored for higher education.
Discover the student system that puts students first.